February 6, 2015 | Deafcsunians

Deaf CSUNians Meeting Minutes – February 6, 2015

Absence: Emmanuel (showed up in video on PowerPoint)

Advisors: Robert and Jennifer

Quorum: Elena, Julia, Haya, Tirzah, Alexandra, Nhi, Tyler, Tuzdie, Matt, Braden, and Danielle

Temporary Treasurer: Haya

Temporary Spring Banquet: Tirzah

Minutes: Approved

Meeting Begins: 2:00PM

Goals:

Recreation – Plan events at least 1 ½ weeks in advance, send reports on time, recruit a future Recreation chairperson, and help get more Deaf students involved with DC

Social Cultural – Host more events than last semester and work with DSA for events often!

Public Relations – Better attendance at the events

Spring Banquet – Advertise and host fundraiser for Banquet, have as many people attend as possible, and make the event successful and fun!

DC Lounge – Complete all organizations needed for the 3 sub rooms

DCAP – Empower Deaf and Hard of Hearing students to be active leaders in Deaf community through DCAP, make sure all contestants are well prepared for DCAP and market DCAP successfully!

Treasurer: my goal for D budget to reach $7,000 at the end of May 2015

Art: Get more people to notice our Deaf CSUNians by our motivation thriving

Vice President - Provide more support for the committees with their events and positions

Reports:

Elena (President)

We had an awesome camping trip last weekend!

Glide updated information (did not save the new information on the slide on the day of the meeting)

Julia (Vice President)

No report

Haya (Secretary)

I received an email from Pizza Rev for fundraiser. Executive Board decided on two different dates for them to choose that will not be conflicted with DSA’s events and JASK event as well

March 3rd, 2015 (Tuesday) or March 4th (Wednesday)

I will inform you as soon as Pizza Rev email me back with confirmation J

Emmanuel (Treasurer):

I found in the budget was miscalculation from last year 2013-2014 of $103.15 that I subtracted it from our DC budget and everything is matched between our DC budget and AS current statement

Second, found $64.30 in our budget that we did not aware of it. I contacted AS accountant via email and they informed me that A. Rolon got reimbursement for supplies on 9/29/2014. Apparently that she did not communicate with DC organization and me. Advisor Robert, please inform to your NCOD staffs to communicate with DC organization especially Executive Board to be aware that they use our account for reimbursement(s) or expense(s). Give us a copy as well

Since my proposal for petty cash has approved, I took $100.00 out of $310.00 in cash from Skateland fundraising event. I transferred $100 from General Fund account into JASK account with Skateland transaction of $210.00

The total of $100 in Petty Cash account

The Petty Cash purpose is to use the petty cash for additional money for changes during the fundraising event(s). Second, to purchase for food supplies OR any supplies regard for upcoming Fundraising event(s). When you request the specific amount of money from Petty Cash is ONLY for fundraising event(s) and no circumstances for any other for non-fundraising event(s). You must return with the same amount of money into Petty Cash account. You will need to sign the paper form and have Advisor Robert to sign it as well to lend you petty cash

Jeffrey (Sergeant-at-arms:

No report J

Clarisia (Spring Banquet):

I just had my Spring Banquet meeting last night and we discussed having a fundraiser either MB2 (go cart) or Sky High (trampoline) on Friday, March 6th. Nhi will host a discussion on that

We are working on decorations and centerpieces. We are really excited about this theme and incorporating it to the event

One last thing, we recently found out the event date conflicts with Deaf theater class performance, it’s happening the same night. I already booked the place but I’m trying to see if we can maybe move it up to another week May 1st. I’m still not sure

Thank you and please share the event. Buy your tickets!

Alexandra (JASK)

Skateland fundraiser was success!!! Over 60 people attended and we raised $310, Emmanuel has already deposited cash into DC fun

Money from chipotle has finally been resolved and that is officially transferred to DC agency account, which Emmanuel will transfer to JASK fund as well

JASK new and current budget - $1,017.16

Had a committee meeting this afternoon and the ball is rolling on many different JASK details

Have contacted and submitted supplemental funding request form for $360.00 for voice interpreting services to AS

Have contacted Deaf Studies department for Volunteer interpreting services for other events occurring during JASK week

Have a meeting with M.I.C. coordinator of events

Will be asking to get t-shirts either donated or discounted for DC board, plus JASK committee members and for presenters (need shirt sizes, will send out group email) the T-shirts will include JASKs logo and dates of JASK week for this year, we have budgeted to incorporate this fun feature and it is very doable!

Tyler (Deaf CSUNians Ambassador Program)

The DCAP meetings are going well! The contestants are working on their presentations

Friday, February 27th is no longer the official date

Reason: more practice for contestants because they are nervous about it and we want this program to have good quality. It may be either on Saturday, March21st or the first week of April (maybe not because it’s near Spring Break). The official date will be decided next week

Next Thursday, February 12th, we will have DCAP informational meeting. NCOD MPR at 6:15pm to 7:15pm

Reason: Get more contestants! Jennifer has already emailed others who may be interested. I will make new business regarding this meeting

Danielle (Deaf CSUNians Lounge)

I added furniture (chairs, couches, and soon desk) in the Lounge

Will go with Jennifer to PPM Friday afternoon to look for more furniture for the Lounge

- Need more information on survey

Tirzah (Art)

I still look for five hearing people, who haven’t taken any ASL course nor have any experience of a deaf community, for the D Project

Nhi (Fundraiser)

I am working with Clarisia on fundraising for Spring Banquet

Matt (Recreation)

Looking into Broomball venues

Will work with Julia to set up a “Rugby play day”

Hiking location and date (possible Feb. 22nd) to be established by next week

Braden (Social Cultural)

I will contact Jessica of DSA about working together on planning events

I am planning to host an event at USU Game Room

I will check their schedule and priorities to get a date for us

Tuzdie (Public Relations)

Created flyer for budget workshop

Created flyer for student appreciation event

Networked with UCLA PR for Asl club

Working on JASK week flyer. Posted up photos onto Facebook with image description. Working on flyer for KASK week

Took down old events from lounge board

Unfinished Business – None

New Businesses – 4

Elena (President)

I move to withdraw $195 from General Funds for the purpose of the camping trip last weekend. (Reservation for site, camping rentals, food)

Tirzah seconded. Vote – Full house

I move to have an open discussion about Budget Workshop

Braden seconded. Vote – Full house

Haya (Secretary)

I move to reimburse $13.80 from General Fund.

Braden seconded.

Reason: For Leo Carrillo Retreat, I bought pickles, bandages, and sald. I have the receipt with me.

Vote – Full house

Tyler (DCAP)

I, Tyler Pugeda, move to withdraw $40 from DCAP budget for the purpose of DCAP information meeting on Thursday, February 12th

Braden Seconded.

Reason: $40 for pizza for at least 10 people. We will distribute pizza AFTER we’ve had the meeting. We want to motivate them to come to the meeting and get inspired. We want more people from Deaf community to be involved

Vote – Full house

Nhi (Fundraiser)

I move to host an open discussion for fundraiser for Spring Banquet either Sky High or MB2

Tyler seconded.

Need more information on Sky High and MB2

Announcements:

Julia (Vice President)

Come to Women’s Rugby’s next home game vs. UC Riverside, tomorrow Feb. 7th at 11am at the North Field! We will be selling snacks and t-shirts

John Pak (Vice President of DSA)

Silent Weekend tickets are on sell!